FAQ: SQL Server 2016 Standard 50 Device CAL
Is SQL Server 2016 Standard 50 Device CAL an installation program?
No. This is not an installation software, but a Client Access License (CAL) for Microsoft SQL Server 2016 Standard. In practice, it is a document/license that authorizes the specified devices to legally use the SQL server services. The product itself does not replace the SQL Server installer and does not work as a standalone application. This is an important distinction: you are buying access rights, not a new database server.
What does CAL mean in the case of SQL Server?
CAL is an abbreviation for Client Access License. Such a license is required in the Server + CAL model, which in SQL Server 2016 Standard allows licensing of the environment through a server license and access licenses for users or devices. CAL does not increase the functionality of SQL Server and does not "unlock" the program with an activation code. However, it confirms that a specific user or device has the right to connect to the SQL server and use its services in accordance with Microsoft's licensing rules.
How does User CAL differ from Device CAL?
User CAL is assigned to a specific person. Such a user can use the SQL server from multiple devices, for example, from an office computer, laptop, and terminal.
Device CAL is assigned to a specific device. Multiple users can use a single licensed device, but the device itself must be licensed.
The 50 Device CAL version is usually a good choice where multiple people work from one workstation, for example, in reception, warehouse, production, sales point, or shift work. If, however, one person uses multiple devices, User CAL is often a more cost-effective option.
What exactly does the 50 Device CAL package mean?
It means the right of access for 50 devices to the licensed SQL Server 2016 Standard environment. It's not about 50 simultaneous connections, but about 50 specific devices to which the license is assigned. Each such device can connect to the server regardless of the number of employees using it. If the company has more workstations with access to SQL Server, the number of CALs must be increased accordingly.
How many licenses do I need in practice?
It depends on how the system is used. If 50 separate computers, terminals, cash registers, or workstations access the SQL Server, you need at least 50 Device CALs. If devices that indirectly connect to the database also have access, they must also be included in accordance with the licensing rules.
It's worth remembering that intermediate solutions, such as terminal applications, pooling, or multiplexing, do not reduce the required number of CALs. The license covers the actual access of users or devices to the server services, not just the number of direct technical connections.
Does one Device CAL work on multiple SQL servers?
Yes, provided we are talking about the same entity and a properly licensed environment. One assigned Device CAL authorizes a given device to access more than one properly licensed SQL Server. This means that you don't buy a separate CAL for each server, but rather license the device or user that uses these servers.
Does this product ensure legality and compliance during an audit?
Such licenses are purchased precisely to demonstrate compliance, i.e., licensing compliance. However, it is crucial to correctly assign the license to devices, ensure the number of CALs matches the actual number of devices, and have complete purchase documentation. In the event of an audit, the importance lies in documents confirming the origin of the license, the scope of rights, and the buyer's data.
When selecting an offer, pay attention to the legality of the license origin, complete documentation, and the possibility of issuing an invoice. In the case of this type of product, it is essential that it is a license document, not a program medium.
Can Device CAL be transferred to another device?
Yes, but it should not be treated as a daily rotation. Device CAL is assigned to a specific device. Such an assignment can be permanently transferred to another device if the infrastructure or workstation changes. It is also allowed to temporarily assign to a replacement device when the primary equipment is faulty or out of use.
In practice, it's a good idea to keep a simple record: which device has the assigned license, from when, and when the change occurred. This greatly helps with compliance control.
Do I receive an activation key with this license?
Not always and usually not. CAL is not a typical installation key, as it is not used to run the program like regular boxed software. In this product, the most important thing is the documentation confirming the purchase of legal licensing rights. Therefore, when buying, it's worth looking primarily at license legitimacy, complete documentation, buyer data, and proof of sale, rather than just the "key".
What does the delivery and sales document look like?
The delivery of such a license usually takes the form of an electronic document, as we are talking about a document/license, not a physical installation program. The customer receives a complete set of information necessary to confirm licensing rights and a sales document. A VAT invoice is issued for the purchase, which is important for both accounting and compliance purposes.
If you need to confirm the selection of licenses for a specific environment before purchasing, it's worth consulting on the number of devices, usage model, and the difference between User CAL and Device CAL. Phone: 00 800 121 1654.
When is it better to choose Device CAL instead of User CAL?
Device CAL is more cost-effective when multiple people use one computer or terminal. This is a typical scenario for shift work, service points, warehouses, production halls, registration, or reception. If, however, one employee connects to the SQL Server from multiple devices, User CAL is usually a better choice.
The selection of the correct model has a direct impact on cost and compliance. Therefore, before purchasing, it's worth counting not only employees but also the actual access to the server.
For any additional questions or concerns, please contact us at [email protected].